11 Best Agile Project Management Tools in 2025: Expert Reviews and Comparisons

Table of contents: 

1. How we evaluate and choose the top tools
2. The best Agile project management tools comparison chart
3. What are the 11 best Agile project management tools?
4. How to pick the best Agile project management tool 
5. Features to look for in Agile project management tools
6. Benefits of using Agile project management tools
7. How can an Agile project management tool benefit your company?
8. FAQs

How we evaluate and choose the top tools

When it comes to finding the best Agile project management tool, nothing compares to experience. In the decade before becoming a marketing manager at Wrike, I worked in many different creative capacities, using various project management platforms. 

Over that time, I learned a lot about what makes good software, especially when it comes to day-to-day support. My team has extra insights too, from the point of view of a project manager, copywriter, product software developer, and more. Together, we’ve written dozens of guides, articles, and how-to infographics that are designed to support teams when they’re comparing project management tools.

For this guide to Agile PM tools, we researched more than 25 well-known software tools before putting together this list of our top 11 choices. We focused on the pros, cons, core features, prices, and support services in order to really get a deep understanding of what’s available. 

We also spent a lot of time deep-diving into customer reviews, as we believe that’s where you get honest feedback about how software really works.

All of this means you can trust our Agile project management software reviews — they’re based on real-life experience, in-depth research, and collective testing. 

The best Agile project management tools comparison chart

If you’d like to see at a glance the best Agile PM tools, we’ve put them all together in a handy chart below. It’s only an overview, though — read on for the full details!

What are the 11 best Agile project management tools?

• Wrike, the best for cross-functional collaboration
• Asana, the best for creating sprints
• Monday.com, the best for tracking progress
• ClickUp, the best for prebuilt templates
• Smartsheet, the best for Excel-like spreadsheets
• Adobe Workfront, the best for creative workflows
• Jira Work Management, the best for IT teams
• Microsoft Project, the best for Microsoft users
• Teamwork, the best for Agile templates
• Zoho Sprints, the best for the Agile approach
• ProofHub, the best for cost-conscious teams

This isn’t intended to be an exhaustive list, as there are other project management tools like ActiveCollab, Basecamp, and many more that provide Agile teams with flexible solutions to enhance productivity and streamline workflows.

1. Wrike

Built over almost two decades, Wrike has been developed to suit every element of the Agile approach to project management. Now used by more than 20,000 companies, including Electrolux, Siemens, and NVIDIA, the award-winning platform has a suite of tools that make it the first choice for Agile teams, departments, and organizations everywhere.

In our marketing team, I find that Wrike helps to facilitate every part of the Agile approach, including these top five techniques that we use daily:

1. Iteration planning: Wrike’s wide array of visualization tools like Gantt charts and dashboards, help teams to easily create detailed plans broken down into accessible stages.
2. Regular standups: Built for complete collaboration, Wrike’s real-time communication, in-task commentary, and cross-functional tagging feature support efficient daily standups.
3. Retrospectives: With exceptionally strong analytics capabilities, Wrike can help teams gather data on iterations, measure metrics, and document feedback for continuous improvement.
4. Iteration reviews: Constructive constructions are easy with Wrike’s detailed reporting function, helping to illustrate achievements and challenges, facilitating feedback, and aligning stakeholders.
5. Short iterations: Wrike’s automations are a dream for fans of Agile workflows, helping to execute short iterations effectively, adjust to changes fast, and maintain momentum easily.

Pros and cons

One of the main reasons why modern teams choose Wrike is its versatility: it’s packed with a wide range of core features that can help streamline any workflow in any field or industry. As a team collaboration tool, Wrike is highly customizable, allowing teams to tailor its unified workspace to their specific needs. It also scales seamlessly, growing with teams as their needs change, so there’s no need for expensive upgrades or time-consuming training.

That said, all those capabilities can take a little time to learn. That’s why the software is designed to offer easy initial onboarding, with extensive support and training available if and when teams start to need more advanced features and functionality. This support is available 24/7 and in multiple languages if needed.

Key features:

• Gantt charts: One of our customers’ favorite tools for almost two decades, Gantt charts offer exceptional visibility. This makes them a perfect tool for Agile teams like mine, especially during the iterative process.
• Visual collaboration tools: Our recent acquisition of Klaxoon has opened up a world of new features for Wrike users, including a whiteboard, brainstorming tools, mind-mapping templates, and much, much more.
• Next-gen dashboards: Make no mistake, a Wrike dashboard is much more than a digital to-do list. It’s a portal into your entire organization, offering real-time data, instant insights, and the ability to zoom from the macro to the micro in seconds.

Integrations

With more than 400 integrations, Wrike customers can keep all the tools they love while using the platform they need. If you work like us, that means moving seamlessly from a Wrike dashboard to Slack, onto Google Docs, back to a Wrike task, and then into a Zoom call. You can even create, edit, and publish assets directly from Wrike using integrations with Adobe CC and DAM. It really is that easy.

Pricing plans

• Free plan - $0
• Team - $10 per user/month (billed annually)
• Business - $25 per user/month (billed annually)
• Enterprise - Custom pricing for large teams (billed annually)
• Pinnacle - Custom pricing for teams with complex needs

Customer ratings and reviews

Customers often comment on how easy the platform’s user-friendly interface is to use, offering intuitive navigation and advanced opportunities for customization. While some talk about needing to take time to fully appreciate all that Wrike has to offer, most agree that it’s well worth learning to maximize the platform.

Agile teams in particular, are happy with the time-saving element of Wrike features, finding it generates real savings. For example, Siemens Smart Infrastructure was able to quantify a 10% improvement in productivity, while Electrolux has slashed project time by 30%. Our Gantt chart is regularly mentioned, as customers love how colorful and easy to read it is, as you can see in the image below.

It has a Capterra rating of 4.3/5 (2,700+ customers).

Support

Wrike’s support offering is a cut above almost everyone else’s. Its award-winning assistance is available 24/7 and in multiple languages. Customers in need of a helping hand can speak to someone via live chat, phone, or email, depending on the package they choose. With a large library of in-depth guides, reports, and how-to lists, there’s always a place to find answers to your questions.

To see the full range of Wrike features available, visit the website here.

2. Asana

Asana is a well-known project management software platform, favored by businesses of many sizes around the world. It offers robust Agile PM features too, including the ever-popular Gantt charts, as well as project roadmaps, dashboards, and content calendar management. It’s particularly helpful in keeping marketing teams organized and aligned with their goals.

Pros and cons

One of Asana’s strongest points is that it’s an all-in-one project management platform that combines various visualization features, resource management tools, and organizational support in a relatively user-friendly interface.

However, Asana doesn’t have the most unified approach to capacity and workload planning, which could lead to a disconnection between tasks and their assigned team members. 

Key features

• Forms: Asana’s forms help users standardize story submissions and bug reports, create tasks for each, and prioritize them in a way that makes sense for your team.
• Board view: This is an effective way to visually manage a team’s backlog, sorting and filtering tasks to see quickly what’s important based on priority, story points, or more.
• User stories: Asana helps in creating and managing user stories for project backlogs, making it easier for software teams to break down complex projects into manageable tasks and integrate them with other tools for streamlined issue tracking and sprint planning.

Integrations

While Asana has fewer integrations than other competitors like Wrike, it does have around 250 connections with popular apps like Google Drive, Microsoft Office, Slack, and more.

Pricing plans

• Personal - $0
• Starter - $13.49 per user/month (billed monthly)
• Advanced - $30.49 per user/month (billed monthly)
• Enterprise / Enterprise + - Custom

Customer ratings and reviews

Asana attracts generally positive feedback for its ability to keep Agile teams informed and aligned with project goals. However, some reviewers find that the timeline view is too lightweight, while a more robust version of a Gantt chart requires integrations.

It has a Capterra rating of 4.6/5 (15,000+ customers).

Support

While Asana does have a range of support options, users hoping to speak to an assistant live via chat or over the phone will be disappointed. Although training is available, some users have reported that it takes time to get set up, which might frustrate fast-moving teams.

Visit the website here or check out our Wrike vs. Asana blog post.

3. Monday.com

A versatile project management platform that supports Agile workflows, Monday.com includes a range of features to enhance collaboration and support sprints. However, it doesn’t have an easy ability to cross-tag among multiple teams, or the type of advanced analytics that might be required by scaling organizations.

Pros and cons

Agile project managers tend to gravitate towards Monday.com because of its robust feature set, including automations, customizable dashboards, and a library of custom templates that can help accelerate time to completion. It is particularly tailored for software teams with features that facilitate seamless collaboration and issue tracking.

However, some of those capabilities are only surface-deep: Monday.com lacks native proofing features, purpose-built approval tasks, or the type of full cross-tagging abilities large enterprises might require. Some organizations may find that they hit a certain ceiling in terms of large-scale work organization.

Key features

• Synced dashboards: Monday.com’s dashboards help users combine data from multiple sources in one easy-to-understand place. Widgets and drag-and-drop functionality help teams adapt each dashboard to suit their needs.
• Automations: Like many of the other leading platforms, Monday.com offers automations that can help streamline work. Automatic reminders, custom dependencies, and automated workflows are of particular benefit.
• Templates: Monday.com has a library of 200 different custom templates that can help teams kick-start projects fast, ensuring uniformity across the organization. Agile teams might value the product roadmap template in particular.

Integrations

With more than 200 built-in integrations, Monday.com has fewer integrations than some other competitors, but it still syncs with the most commonly sought-after apps, including Google, Slack, Salesforce, and more.

Pricing plans

• Free plan - $0 (up to 2 seats)
• Basic - $27 per month (billed monthly)
• Standard - $36 per month (billed monthly)
• Pro - $57 per month (billed monthly)
• Enterprise - Custom

Customer ratings and reviews

While most of the reviews are positive, many people feel that Monday.com can become quite expensive for smaller teams, particularly because some of the plans have minimum users. Some users confirmed that they need higher functionality for more complex workflows, but most found the platform generally intuitive and aesthetically pleasing.

It has a Capterra rating of 4.6/5 (5,400+ customers).

Support

Monday does offer support to its users, but it could be challenging to find a human to talk to; there is no inbound phone line, and while callbacks are available, they’re reserved for billing-related questions only.

Visit the website here or check out our Wrike vs. Monday blog post.

4. ClickUp

A well-known project management platform that’s popular with Agile teams, ClickUp provides a range of tools that support task planning, organization, and management. It’s known for having a simple and attractive interface that’s easy to use and learn, although some users have reported lagging and slow speeds.

Pros and cons

ClickUp is an all-in-one project management solution that includes a wide range of features that can benefit Agile teams, including workflow automations, Gantt charts, and Kanban boards.

However, it isn’t as strong as other competitors on customization, particularly on custom item types. The mobile app doesn’t appear to have the same full functionality as the platform too, which may impact remote teams who like to work on the go.

Key features

• ClickUp AI: A time-saver for teams of all sizes, this functionality means users can generate product roadmaps, create test plans, and more in a couple of clicks.
• Roadmaps: Users can structure sprints and management milestones in the ClickUp version of Gantt charts, with adjustable dates, details, colors, and labels.
• User story management: ClickUp helps in creating and managing a user story within Agile workflows, making it easier to organize and prioritize tasks.

Integrations

ClickUp has a wide range of integrations, allowing teams to move easily between all the most popular third-party apps like Slack, Google Calendar, Outlook, HubSpot, and more.

Pricing plans

• Free Forever plan - $0
• Unlimited - $10 per user/month (billed monthly)
• Business - $19 per user/month  (billed monthly)
• Enterprise - Custom

Customer ratings and reviews

Customers tend to like ClickUp’s clean, attractive workspace, finding the different views conducive to their work. However, many mentioned the slow loading times and regular appearance of bugs.

It has a Capterra rating of 4.6/5 (4,400+ customers).

Support

Like other competitors, ClickUp doesn’t offer any phone support (the support web form doesn’t feature a callback option either), which could frustrate some users. While email responses and other resources are available, it’s currently in English only, which could be a challenge for multilingual enterprises.

Visit the website here or check out our Wrike vs. ClickUp blog post.

5. Smartsheet

Just like it sounds, Smartsheet is a platform built around the traditional spreadsheet style. As such, it’s popular with fans of Excel-like tables and cells, but can prove overly complex to others. It offers advanced functionality, helping Agile teams manage tasks, projects, and teams even at a high level.

Pros and cons

Smartsheet is technically rich, offering detailed data displays that benefit those willing to spend the time learning the software. It has a wide variety of tools that would benefit any Agile team, although some (like resource management and billing features) do require costly add-ons.

The biggest downside is the steep learning curve: if you struggle with the more rigid, formula-driven side of spreadsheets, you might also find it hard to get to grips with Smartsheet. It effectively has the same limitations as Excel or Google Sheets, but at a higher price point.

Key features

• Automated processes: Smartsheet offers the ability to automate routine, manual tasks, which helps teams to focus on bigger challenges that need human attention.
• Gantt charts: Agile teams will be glad to know that Smartsheet also offers this visual organizational tool, including dependencies and critical path features.
• Out-of-the-box templates: Smartsheet’s custom templates can help new teams get working fast, and they’re available in eight languages, which might be a benefit for bigger enterprises. 

Integrations

Smartsheet has more than 100 built-in integrations, which is lower than some competitors, but most of the most popular third-party apps are included.  

Pricing plans

• Pro - $9 per user/month (billed annually; max 10 users)
• Business - $19 per user/month (billed annually; minimum 3 users)
• Enterprise - Custom
• Advanced Work Management - Custom

Customer ratings and reviews

Many customers comment that Smartsheet is a comprehensive platform with rich functionality that can help support multiple workflows and use cases. That said, some users find the UI somewhat outdated and the navigation clunky, which doesn’t help with the steep learning curve. 

It has a Capterra rating of 4.5/5 (3,400+ customers).

Support

While Smartsheet does address these pain points with extensive training and multiple how-to videos, users seeking one-on-one assistance might be left waiting, as there is no phone support or live chat available. 

Visit the website here or check out our Wrike vs. Smartsheet blog post.

6. Adobe Workfront

Perhaps because of their familiarity with its linked design software, Adobe Workfront is a popular platform with marketing organizations in particular. Its wide range of project management features is suitable for most teams, though, helping to streamline even the most complex and fastest-moving Agile workflows.

Pros and cons

Adobe Workfront will tick most boxes for Agile teams, offering Gantt charts, reporting functions, and customizable dashboards as well as great creative tools you’d expect from a product with the Adobe name. 

While Adobe Workfront doesn’t publish its prices (which makes it hard to compare to other competitors), its costs are thought to be relatively high, which may be a turnoff for smaller or scaling teams.  There are also reports that the software can be buggy, leading to potential delays due to downtime. 

Key features

• Scenario Planner: A great tool for operating in uncertain times, this planner helps predict and prepare for various situations, facilitating faster course correction when needed. 
• Real-time reports: Workfront can automatically send insights to stakeholders, keeping everyone in the loop as the iterative process evolves.
• Custom dashboards: Offering instant visibility over every task and project, Workfront’s dashboards can be personalized to suit your team’s way of working. 

Integrations

As part of the Adobe group, Workfront offers seamless connections to the group’s other software. However, it has very limited out-of-the-box integrations with other third-party apps, relying on a universal connector to allow teams to work with popular apps like Google Workspace. 

Pricing plans

• Select - Based on quote
• Prime - Based on quote
• Ultimate - Based on quote

Customer ratings and reviews

While many users like the broad range of features available, they do query the high cost, with one describing it as “immense compared to other project management features.” The steep learning curve is also regularly mentioned, which is a factor to consider when comparing solutions.

It has a Capterra rating of 4.4/5 (1,400+ customers).

Support

Like other project management software providers, Adobe Workfront has a detailed resource and community section, but it also offers 24/7 telephone assistance via numbers for the U.S., EMEA, and Australia.

Visit the website here or check out our Wrike vs. Workfront blog post.

7. Jira [Atlassian] Work Management 

Now part of the Atlassian Group, Jira started out as a software development solution and is still a dev’s favorite as a result. Over the years, it has expanded its capabilities and now serves multiple use cases in a variety of industries, with Jira Work Management as its flagship project management tool. 

It’s particularly popular among Agile software project management and software development teams, as it really lends itself to working through the different elements of the Agile Manifesto, such as a daily Scrum, sprint, and product backlog.

Pros and cons

If you’ve used Jira in the past, you’ll find the interface familiar and easy to learn. You’ll also enjoy moving easily between the different tools in the suite. Known for its powerful issue tracking, Scrum methodology management, and sprint planning features, Jira is still a favorite among software development teams. It supports continuous integration and deployment, making it ideal for managing complex software projects.

However, large enterprises may struggle with the fact that it doesn’t have cross-tagging functionality,native proofing, project reporting, or advanced analytics. 

Key features

• Dashboards: Jira’s dashboards include Scrum boards, Kanban boards, and personalized boards to help Agile teams stay in control of their tasks, projects, and sprints.
• Unique search functionality: The Jira Query Language makes it easy for teams to use specific filters to search for information fast.
• Automations: Jira allows teams to auto-assign issues, sync epics and stories, and send a daily Slack message with a list of issues still open in the sprint.

Integrations

Because of its multiple tools, Jira makes it easy to integrate with other parts of the Atlassian Group. However, it doesn’t have as many built-in integrations with other third party apps as some of its competitors.

Pricing plans

Jira Work Management subscriptions are no longer available, but users hoping to access the feature set can purchase a normal Jira price plan at the below prices:

• Free plan - $0 per user/month (up to 10 users)
• Standard - $8.60 per user/month (billed monthly)
• Premium - $17 per user/month (billed monthly)
• Enterprise - Custom

Customer ratings and reviews

While reviews are only available for Jira as a whole, fans appreciate the provider’s general support for Agile workflows. Software developers and IT teams, in particular, enjoy its issue management features, although other users can find the onboarding a little time-consuming and the learning curve a bit steep. Another point is that the product owner or administrator is usually the only person who can make high-level changes, which can have a slowing-down effect.

It has a Capterra rating of 4.4/5 (15,000+ customers).

Support

Atlassian support is available via a webform, in addition to a community group, FAQ help center and training resources.

Visit the website here or check out our Wrike vs. Jira blog post.

8. Microsoft Project

Part of the Microsoft Planner / Microsoft 365 offering, Microsoft Project was designed to bring together the best of the brand’s project management functionality in one platform. This makes it very popular with fans of Excel, Word, Teams, etc., who are familiar with its design. 

It’s a great tool for single projects but doesn’t tend to perform as well when teams need to manage multiple projects at the same time.

Pros and cons

Featuring all the major tools needed by modern Agile teams, Microsoft Project offers Gantt charts, grid views, and boards that help teams track tasks for specific project sprints.

Microsoft Project is best viewed as a part of an ecosystem: its full value is only unlocked when it’s paired with Outlook, Teams, SharePoint, and more. This does entail an extra layer of logistics (and cost) for those who might be looking for a single-platform solution.

Key features

• Roadmaps: Offering a high-level view of strategic initiatives or projects, MS roadmaps help teams keep track of progress from a macro or micro point of view.
• Gantt timeline view: The most commonly used view in the platform, the Gantt chart view helps teams stay on track for iterative milestones and upcoming deadlines. 
• Interactive dashboards: While they do require a Power BI integration, Microsoft Project’s dashboards help teams drill down into the details of ongoing projects and sprints.

Integrations

Microsoft Project offers seamless integrations with connected software within Microsoft, but less so with apps from other providers. The most commonly requested connections are available, though, including Google Calendar, Outlook, HubSpot, and more.

Pricing plans

• Project Plan 1 - $10 per user/month (billed annually)
• Project Plan 3 - $30 per user/month (billed annually)
• Project Plan 5 - $55 per user/month (billed annually)
• On-premises solutions have custom prices  

Customer ratings and reviews

Customers are generally happy with how easy it is to onboard users who are already familiar with MS products. Others feel that it’s quite expensive, particularly because additional licenses are required in order to access other key tools, such as Microsoft Teams or Office. 

It has a Capterra rating of 4.4/5 (2,000+ customers).

Support

Microsoft Project does offer 24/7 support, but only through chat or email. There are plenty of resources available to help teams learn the platform’s functionality, but if you need a question answered by a human, you might find it hard to get one on the phone. 

Visit the website here or check out our Wrike vs. Microsoft Project blog post.

9. Teamwork

Since it was first launched in Ireland in 1999, Teamwork has expanded its capabilities to be a robust project management platform. It’s often favored by Agile teams because it has a range of features that support the methodology, including project visualization, instant messaging and file-sharing, and detailed project planning tools. That said, its interface isn’t the most attractive on the market.

Pros and cons

Teamwork is strong on visibility, offering the ability to view all projects and assets in one place. You can also organize projects and assign tasks to teams and sub-teams, keeping progress moving. There are also at least six dedicated Agile templates, which will benefit teams seeking to streamline sprints and manage Scrum teams. 

It’s mostly favored by marketing agencies, which might make it a less obvious choice for large enterprises that need organization-wide project management, portfolio visualization, and strategy-planning features. Users also report that the platform can run slowly when all of its applications are in use.

Key features

• Gantt charts: While only available on paid plans, Teamwork’s Gantt charts are a great way of tracking project progress visually.
• Budgeting: The ability to set an hourly or set-fee budget will benefit many professional service teams.
• Custom fields: Agile teams might appreciate the ability to tailor their workflows to suit their style of work.

Integrations

Teamwork has many built-in integrations, including to popular apps like Google, Slack, Zoom, and more. They also offer more than 2,000 additional integrations via Zapier.

Pricing plans

• Free Forever - $0/month 
•  Deliver - $13.99 per user/month (billed monthly)
•  Grow - $25.99 per user/month (billed monthly)
•  Scale -  $69.99 per user/month (billed monthly)

Customer ratings and reviews

Customers consistently rate Teamwork’s collaboration features, noting that it helps teams to work more closely, with increased visibility. Some users speak of a learning curve, and a mobile that’s not as robust as it could be.

It has a Capterra rating of 4.5/5 (900+ customers).

Support

While there doesn’t appear to be an inbound phone line, Teamwork does offer support via email, live chat, and submission form, but only from Monday to Friday with limited cover on the weekends. There is a detailed Help Center though, with how-to guides and advice.

Visit the website here.

10. Zoho Sprints

Zoho Sprints is part of the Zoho family, which includes a CRM, recruitment system, and sales platform. Much of it was initially designed for the real estate industry, but many teams from a variety of fields now rely on the task and project management tools within its software. 

While Zoho Projects was recently launched for robust project management, Zoho Sprints continues to offer a range of specialized features to support the Agile methodology. 

Pros and cons

The great thing about Zoho Sprints is that it’s “your Agile ally,” with features that serve each and every stage of the Agile approach to project management. That means that you’ll find yourself equipped with the right tools and the correct language from the get-go.

The downside is that this narrow focus could make it more challenging to expand the software across larger organizations that use different management styles like Waterfall. It may also lack some of the more complex capabilities needed for larger workflows.

Key features

• Epics: Users can structure work using epics, then break them down into sprints to get a clear picture and plan for the work ahead.
• Scrum board: The best way to view those sprints is in a Scrum board, which depicts the backlog as well as its progress.
• Track-status timelines: A visual cue that keeps teams working toward a finish line, a timeline will highlight bottlenecks, trigger reminders, and share with followers.
• User stories: Zoho Sprints helps in creating and managing user stories for project backlogs, making it easier for software teams to break down complex projects into manageable tasks.

Integrations

As you can imagine, Zoho Sprints offers seamless integrations with its partner apps like Zoho Projects, Zoho Mail, and Zoho Analytics. Native connections to outside platforms are limited, although Google Drive, Microsoft Office 365, and Zendesk are available.

Pricing plans

• Forever-free: Free for up to three projects, three users, and 500MB storage
• Starter - $1 per user/month (billed annually, minimum 12 users)
• Elite - $3 per user/month (billed monthly)
• Premier - $6 per user/month (billed monthly)

Customer ratings and reviews

Customers praise how simple the software is to use, noting that it makes for easy onboarding and high adoption rate. Other customers point out that that simplicity might be limiting if advanced functionality is required, especially for scaling organizations and growing teams.

It has a Capterra rating of 4.5/5 (270+ customers).

Support

While telephone assistance is not available for Zoho Sprints, users can access many support resources online, including knowledge base, FAQs, and tutorials. If that doesn’t work, it’s also possible to submit a ticket via an email.

Visit the website here or check out our Wrike vs. Zoho blog post.

11. ProofHub

ProofHub is a simple, good-value solution for Agile teams looking for a small set of strong project management tools that won’t break the bank. This might suit growing teams or start-ups, but larger enterprises might find that they need more powerful tools to manage complex workflows on a daily basis.

Pros and cons

ProofHub is primarily focused on reviewing and approving visual materials like creative assets. If that’s not your priority, you can still use the platform, but it mightn’t suit all your needs. Apart from its relatively low cost, a big attraction to ProofHub is that it’s fairly easy to learn, so the time to onboard should be quite short. 

ProofHub may lack more enterprise-friendly features like extensive integrations, as well as built-in budgeting tools and other resource management options. Also, while its interface is refreshingly simple, it still experiences slow load times. 

Key features

• Discussions: Keep collaboration and communication flowing by centralizing all chats, updates, and feedback in a live stream stored within the platform.
• Reporting tool: Incorporate customer feedback into every iteration by drawing on detailed asset and project feedback reports.
• Kanban boards: Designed to help users categorize tasks into different workflow stages, helping to implement feedback loops, manage flows, and visualize progress.

Integrations

There are currently only eight integrations listed on the ProofHub website, so users requiring other popular tools like Microsoft Office, HubSpot, and Zoom may have to find an alternative solution.

Pricing plans

• Essential - $50 per month (billed monthly) (up to 40 projects)
• Ultimate Control - $99 per month (billed monthly)

Customer ratings and reviews

Customers seem to enjoy how easy ProofHub is to use, agreeing that the overall user experience is a positive one. That said, many do realize its limitations quickly, noting that it may not be suitable for scaling teams and complex workflows.

It has a Capterra rating of 4.6/5 (125+ customers).

Support

While ProofHub has no phone assistance option, it does offer support via its Help Center, email, and its X account.

Visit the website here.

How to pick the best Agile project management tool

There are differences between the average project management software and Agile project management tools. When you’re searching for the right solution, you should look for flexible features that can help you support Agile projects, frameworks, and best practices — as well as customizable workflows. 

If you’re like me, you’ll want to lean into the approach’s focus on “continuous deliverables, incremental progress through sprints, and frequent gathering of customer feedback.”

By empowering your teams with the tools needed to embrace the key pillars and values of Agile methodology, you should see increased visibility, communication, and collaboration across your organization. 

If you’re wondering how to choose the best Agile project management software for your organization, I’ve tried to make it easy for you to decide, with eight simple questions:

1. What are our needs and requirements? Take a moment to consider factors like team size, project complexity, and available budget, as well as the objectives you want to achieve with your new project management tools. 
2. What can our current systems and processes do? Examine what works well currently, and where there are gaps you need to fill. This might help you identify key features you’ll need to consider in your new project management software.
3. Do I need integrations? The best Agile project management software integrates seamlessly with all the most popular apps we use every day, from Slack to Microsoft Office, Zoom, and Google Drive.
4. Do we have time for a steep learning curve? Make sure your top choice is user-friendly and easy to navigate, with plenty of support to help you onboard your teams quickly and efficiently.
5. Will we need customizations? You’re unique, so your software should be too: The best Agile project management platform will let you tailor your workspace to reflect your organization’s unique language, processes, and workflows.
6. What support might we need? No matter how easy the platform is, there may come a time when you have a question. If you think you’ll need telephone, live chat, or email assistance, check to make sure this is available.
7. What security reassurances do we want? Enterprises in particular, need to be able to trust their project and task management tools to keep their data safe. Look for robust protection measures and industry-leading security features.
8. What is our available budget? When checking prices, check you’re comparing like-for-like by factoring in any extra add-ons needed. Then use ROI tools to calculate how much you can expect to get for your money.

Because every team will have unique requirements, it’s important to choose Agile project management tools based on your specific industry needs. For instance, software development teams may require Agile PM tools with robust features for issue tracking, sprint planning, and continuous integration. 

On the other hand, marketing teams like mine need Agile project management tools for task management, team collaboration, and content calendar management. Without those key features, I’d really struggle to keep up with the constant flow of content, creative assets, and marketing campaigns. Take a look at the image below to get an idea of what I look at every day.

When selecting an Agile project management tool for specific needs, pause for a moment to consider these extra factors:

• Industry-specific requirements: Choose a tool that caters to your industry’s unique needs, such as software development, marketing, or construction. In my team, for example, we focus on marketing, although I work closely with software development teams, too.
• Project size and complexity: Select a tool that can handle the scope and complexity of your project, whether it’s a small team or a large enterprise. One important note: Bear in mind that your needs will change and evolve as you grow, so think about what you might need as you scale, too.
• Team size and structure: Consider a tool that can accommodate your team’s size and structure, including remote teams or distributed teams. Consider the price plans here — you don’t want to start off with a cheap solution but find yourself charged heavily if you expand your headcount.
• Integration with other tools: Ensure the tool integrates with other tools and systems you use, such as version control systems, customer relationship management (CRM) software, or enterprise resource planning (ERP) systems. Big ones include Adobe, Google Drive, Slack, and Salesforce.

Once you’ve researched your options, make a list of the top three and compare their functionality and features. This guide will help you isolate the most important factors fast.

The best Agile tool providers give you the opportunity to road-test their products and services. Sign up for a free trial, arrange a personalized demo, and really get to grips with the software before making your final decision.

The most important advice I can give you? Don’t rush into a quick decision. Onboarding takes time and energy, so you only want to do it once. Set aside a period of time to compare all the Agile software tools you’ve shortlisted so you can make the right decision for you and your team. 

Many Agile teams — even those in large enterprises — take their time choosing the right project management platform. “We analyzed 25 different tools and gathered the requirements of all our teams around the world to see what they were looking for,” recalls Nicki Batelli, Vice President of Operations & Production for the Creative Center at Sony Pictures Television.

Eventually, after a year of research, they chose Wrike. They’ve since seen a 90% reduction in email usage and an astonishing 40% faster time to project delivery. 

Features to look for in Agile project management tools

The best Agile project management tools support seamless workflow management by helping teams visualize tasks, identify bottlenecks, and streamline processes. If you’re comparing project management software, you should make sure your top choice includes these must-have capabilities:

• AI is here to stay, so you’ll want to make sure your new software is fully up to date with machine learning. Look for keywords like generative AI and work intelligence, and then check to make sure you have a full host of features.
• Automations are a game-changer — they can save your organization a lot of time and money by accelerating repetitive tasks. By outsourcing mundane admin, your team can focus on more high-impact work.
• Visualization features like Kanban boards and Gantt charts can enhance the adoption of the Agile methodology within your organization by increasing efficiency and accelerating productivity.

• Task management tools like automatic task lists and dynamic dashboards help you stay on top of ongoing actions, keeping momentum moving. Think, for example: What will my Scrum team need? What is our daily sprint goal?
• Project planning templates and tools help to kick-start common requests fast, giving you the opportunity to generate full plans with detailed tasks and automatically assign owners in a matter of seconds.

• Budgeting support, including in-depth data analysis and real-time , help keep Agile teams on the straight and narrow, with AI-driven risk profiling features.

• Automatic reporting and powerful analytics are vital components in modern workflows, helping to enhance forecasting, keep stakeholders well informed, and enable quick corrective action when needed.

• Customization abilities are key to ensuring your Agile PM tools work for you, not the other way around. You should be able to tailor your workspace, create custom item types, and personalize your custom templates, blueprints, and workflows.

• Visual collaboration tools like Wrike and Klaxoon’s inject new energy into sprints, offering new opportunities for greater collaboration and creativity, even across multiple projects and teams.

• Built-in proofing and approval should be standard in the Agile PM software you choose, as this helps to streamline the creative process, accelerate delivery, and keep Agile teams working flexibly and efficiently. 

Collaboration features like live commentary, in-context discussions, and visual collaboration tools also help foster better communication among diverse teams, particularly when working remotely. See the image below for a real-life example.

Before you decide to purchase a new plan, there may be other factors you’ll need to consider, like security, change management, and the ease of onboarding. For example, when The Estée Lauder Companies were in the market for a new project management platform, they had certain criteria they needed the new software to meet. As Caroline Frangos, Executive Director of Global Creative Operations, recalls:

They short-listed other popular tools like Asana and Microsoft Projects, but Wrike’s workflow management software came out on top. It’s now used to manage 30 different creative teams across multiple companies, locations, and time zones.

Benefits of using Agile project management tools

The great thing about strong Agile PM tools is that if you choose the right ones, they can really help fix your most difficult pain points. Take a look at these four common challenges and how Agile teams can use specific tools to tackle them:

• Challenge 1: Lack of visibility
• Solution: Kanban boards, Gantt charts, and dashboards

I get it. I often have to juggle multiple projects, stakeholders, and deadlines, and sometimes, it feels as though I can’t see the wood from the trees. I find that Agile tools like Kanban boards, Gantt charts, and interactive dashboards help hugely, offering instant insight into everything I do, from the micro to the macro.

• Challenge 2: Inconsistent processes
• Solution: Expert templates, uniform blueprints, customized request forms

If every team has different workflows, processes, and systems, it will seriously impact the speed at which they can collaborate and the overall organization can deliver. Agile PM tools like prebuilt templates, repeatable blueprints, and tailored request forms help keep everyone on the same page and moving together as one. This is especially important for teams working on a defined software development process, which will often need to be uniform across the board.

• Challenge 3: Time management and scope creep
• Solution: Time-tracking tools, analytics, and reporting

Do you find that projects regularly evolve from a simple ask to a complex process with changing deliverables and an ever-changing due date? If so, you’re not alone. One study by the Project Management Institute found that 52% of projects experience scope creep. Stay in control with Agile PM tools like time-trackers, live analysis, and regular status or progress reports, generated automatically. These features are what make Wrike a very popular choice as remote working software.

• Challenge 4: Time-consuming administrative tasks
• Solution: Generative AI and automations

$15,138.03. That’s the cost of unnecessary work per employee, per year, according to the recent Wrike 2024 Impact Work Report. We can start saving today with the power of machine learning, using AI project management tools to create communications, automate administrative tasks, and set up rules to make work flow automatically, 24 hours a day. Wrike AI can even make suggestions about where to start, like in the below image.

One easy example of how Wrike can solve even the most complex challenges is Hootsuite. During a period of expansion, the hugely popular social media platform had grown to encompass 16 million users in 175 countries, managed by 16 offices distributed across multiple time zones. That’s a lot of information, projects, and tasks whizzing around the world.

These are just some of the reasons why Wrike racked up so many awards last year: Gartner® named Wrike a Leader in the 2024 Magic Quadrant™ for Collaborative Work Management, we won “Best AI-Based Solution for Manufacturing” in the AI Breakthrough Awards, and took home yet another TrustRadius 2024 Top Rated award. Over 19 years, most Wrike features have been developed as a result of customer collaboration, so that means we focus on solutions rather than products.

Collaboration-boosting effects of Agile project management

One of the most common pain points for modern organizations is communication. If you spend a lot of time waiting for feedback, trawling through email threads, and explaining tasks over and over again, your workflows are probably frustratingly slow.

That’s why collaboration and communication are essential components of Agile project management teams. These teams need to ensure everyone is aligned and working towards the same goals. The right collaboration tools help teams work together efficiently, share information, and track progress — all in one centralized place.

Our marketing team works across a wide variety of disciplines, locations, and time zones, which makes Wrike an absolute necessity. I use it to facilitate all the collaboration and communication strategies that are part of my daily workflows:

• Regular meetings: I host short daily stand-ups, sprint planning meetings, and retrospectives to ensure everyone is informed and aligned. While they can make our days busier, these meetings help maintain transparency and foster a culture of continuous improvement, especially in the fast-moving world of marketing.
• Collaboration tools: I rely on our comment feature for real-time messaging, file sharing, and project updates. I use it to add thoughts, submit feedback, start discussions with team members, and much more. In the past, I’ve used in-task chats to cover everything from internal contraction negotiation to external customer collaboration.
• Task management: As an Agile project management tool, Wrike is the perfect solution for me when it comes time to to assign tasks, track progress, and set deadlines. I’d be lost without the dynamic dashboards and automated workflows — they help keep me on track for on-time delivery of upcoming content campaigns.
• Feedback loops: Feedback — a key part of Agile project management — is nothing new to us creatives. I use Wrike to establish easy, instant feedback loops to ensure continuous improvement and adaptation to changing project requirements. My stakeholders add commentary to tasks and sticky notes to designs to help me identify areas for improvement and implement quick changes.

The best collaboration and communication tools for Agile project management will come with a whole host of integrations. The ones I find most useful include:

• Slack for team communication and collaboration: Our seamless Wrike Slack integration helps us keep up with the speed required by the Agile management style. Slack’s real-time messaging offers instant communication, with different channels for various projects and topics, ensuring organized and focused discussions. I’ll often use its “search” function to find mentions fast.
• Microsoft Teams for large enterprises or distributed teams: Microsoft Teams offers video conferencing, file sharing, and integration with other Microsoft tools, making it a good choice for large enterprises or distributed teams. It tends to be favored by teams with a tradition of using Microsoft Office software like Excel, PowerPoint, and Outlook.
• Zoom for virtual meetings and remote collaboration: My first choice for video conferencing is Zoom: we use it regularly for virtual meetings and remote collaboration. It supports screen sharing, breakout rooms, and recording, which is useful for long conversation or important training. A big plus is that it now syncs with Google Calendar, so I can automatically create call details alongside a calendar slot.
• Google Drive for content creation: Here in Wrike, I use Google Docs, Google Slides, and Google Drive to draft my written content. It’s a simple but highly effective solution that lets me save to the cloud, update from anywhere, and accept live feedback in the form of comments. The fact that there’s version control really helps too, as I can restore an earlier iteration if needed.

By leveraging these tools and strategies, Agile teams like mine can enhance collaboration and communication, ultimately leading to more efficient and successful project outcomes.

How can an Agile project management tool help your company?

Finding the right Agile project management tool can be the key to unlocking a whole new level of productivity and efficiency for your organization. It can not only enhance project outcomes but also contribute to a more dynamic and responsive organizational culture, from the top down. 

If you choose your Agile project management software carefully, you should see:

• Increased ROI through faster time to market: Agile favorites like Kanban boards and visual collaboration features facilitate iterative development, empowering teams to deliver better products and services faster than ever, keeping you ahead of the competition, and ensuring a first-mover advantage.
• Improved efficiency with streamlined processes: The right Agile project management software will make work flow from start to finish, uniting teams and breaking bottlenecks through dashboards, Gantt charts, and instant communication.
• Higher levels of productivity: When the Agile approach is working well, there’s a palpable energy within an organization. Project management software features like self-organizing task lists, personalized dashboards, and time-saving automations help to keep momentum within an organization.
• Greater flexibility and adaptability: The current market environment is one of rapid change, so successful organizations have to fight hard to keep up. Live analysis, data collection, and real-time resource management are key Agile PM tools that support quick course correction, helping teams pivot fast when needed.
• Lower employee turnover: Keeping the right people in place is vital these days, in a market with an increasing shortage of skills. One study by Forbes indicates that Agile teams report a 20% increase in employee satisfaction, so it’s well worth investing in the tools to support them, from prebuilt templates to self-organizing dashboards. 

Want the TL;DR? The right Agile project management tools can make your teams happier, your work faster, and your bottom line healthier. They really are that powerful. Trust me, I’ve seen it work first-hand.

In fact, the MPI Pulse of the Profession 2023 Report found that the respondents who employed an Agile project management approach had an overall project success rate of 75.4%. 

Sign up for a free two-week trial to see for yourself how Wrike can transform the way you work, helping you make 2025 your year of success.

FAQs

Is Agile a project management tool?

No. Agile is a methodology, not a project management tool. It’s an approach to project management that emphasizes flexible iterations, collaboration, and regular customer feedback. However, leading software companies like Wrike have developed purpose-built Agile project management tools to help teams manage tasks, track progress, and enhance communication.

How do Agile project management tools support software development teams?

The right Agile PM tools have the power to transform software development teams, driving increased productivity and streamlining complex workflows. The most popular features include customizable request forms, Kanban boards, and dashboards to help devs manage multiple tickets, organize workflows, and adapt to changes quickly. 

Can Agile project management tools be customized for different project needs?

Yes, but only the best project management platforms allow you to fully customize its tools to fit your needs. With Wrike, for example, you can tailor your workplace entirely to reflect your unique ways of working, from personalized dashboards to custom item types. You can also use integrations to add extra functionality on a daily basis.

What are Agile methodologies, and how do they benefit Agile teams?

Agile methodologies like Scrum and Kanban are frameworks that promote the key principles of Agile: iterative development, collaboration, and continuous feedback. They usually involve a set of activities and practices including a sprint, daily Scrum, and product backlog.

These can be helpful to teams by enabling faster delivery of better projects, enhancing team communication, and facilitating quick pivots when needed. The ultimate goal of any Agile manifesto is to drive better performance, from the first idea through to product development and onto final launch.

How do Agile tools improve collaboration in teams?

Agile PM tools improve collaboration in teams by providing one central source of truth where all work occurs. That includes communication, task management, project tracking, data gathering, detailed analysis, and more. 

Features like real-time updates, shared Kanban boards, and live in-context commentary ensure that all team members are aligned, informed, and moving cohesively as a group toward the finish line.