Best project management software for architects in 2024

What is architecture project management software?

Architectural project management software is not just another design tool for drafting blueprints. It helps you manage everything about your architectural projects. While traditional architecture software focuses on creating and editing designs, project management software organizes the chaos that can come with running multiple projects. It allows you to set a project timeline and track all your tasks in one place.  

Although these platforms work for various teams, they are designed with architects in mind. From managing large-scale architecture projects to dealing with clients in architecture firms, these tools are tailored to make your professional life smoother. 

The importance of project management software in architecture

Why is a project management tool a game changer for architects? Consider all the pieces that need to come together in an architectural project — designs, plans, timelines, budgets, and, not to forget, a whole team of people! It can get overwhelming, right? This is where project management software saves the day.

For example, architectural projects produce a mountain of paperwork. These platforms are designed to handle all documentation involved in the complex activities of building and designing structures. Architectural management software often comes with customizable project templates and adaptable workflows built specifically for architects, ensuring that the software fits your specific process needs.

The role of project management software in architectural projects

How would you handle the challenges of working on a large residential complex? Project management software keeps you organized, from conceptualization and design to construction and final delivery. Let’s explore the role in detail:

Project planning

Every architectural project starts with a solid plan. Project management software gives you a clear roadmap of your project from start to finish. It ensures everything from resource planning to construction management is timed perfectly.

Document management

Document management systems within the software allow architects to store all project documents — like blueprints, contracts, and client approvals  — in one secure, accessible place.  

Resource management

Allocating resources such as manpower, materials, and equipment optimally helps prevent resource overuse or underuse, maintaining a balance that can save time and reduce costs.

Project tracking

Monitor overall project progress with dashboards that provide a quick overview of where things stand. Whether it’s tracking phases, approvals, or construction project milestones, having a bird’s-eye view can keep everything under control.

Cloud-based accessibility

Many of these tools are cloud-based project management platforms. Why does that matter? Because you can access your project data from anywhere, anytime (Flexibility is key in your line of work, wouldn’t you agree?). Cloud-based project management allows you to connect with your project data using any device. This is incredibly useful for architects who have onsite visits or in-person client meetings.

Benefits of using a project management solution for architects

A project management software helps you:

• Track project performance and milestones
• Keep your project’s finances under control 
• Collaborate and share updates with stakeholders in real time
• Store and retrieve project data, from sketches to permits
• Generate reports for compliance verification and client presentations
• Assign the right people and materials to tasks without overstretching resources
• Map out phases and deadlines so you can easily see the full scope of a project from the start

Features of project management software for architecture firms

What are the project management features you should consider before making a decision? Here’s what to look out for:

Integrated resource planning

Resource planning lets you allocate and manage your assets efficiently. This means you can avoid overbooking resources so that no part of your project becomes understaffed or overresourced.  

Advanced task management

What if you could break down each project into manageable tasks and subtasks? That’s what task management is all about. You can assign tasks to team members, set deadlines, and track completion — all within the software.

Dynamic scheduling

Deadlines shift, priorities change, and schedules need to adapt. Dynamic scheduling features allow you to adjust project timelines effortlessly, updating everyone at the same time.

Real-time collaboration

Have you ever had to wait hours or even days for a response to an urgent email? Collaboration tools like shared workspaces, real-time chat, and document sharing make it easy to get feedback, make decisions, and keep everyone informed, strengthening communication across different teams.

Customizable reporting

Need to keep stakeholders updated? Customizable reporting tools allow you to generate detailed reports on topics such as project progress and resource allocation. Whether you’re presenting to clients or reviewing internal performance, these reports provide valuable insights at your fingertips, tailored to the specifics of your architectural firm.

Document management 

Efficient document management systems are vital. With these, you can store, manage, and share all project-related documents in a secure, central location. Version control and access rights simplify document handling, guaranteeing that everyone has the latest information without any mix-ups or data loss.

Budget and financial tracking

This feature is a lifesaver for overseeing project budgets. Integrating accounting software within your project management platform means you can streamline invoicing, manage project-related purchases, and even track billable hours. It simplifies financial management by giving you a clear overview of your financial status at any moment.

Best project management platforms for architects

1. SketchUp Pro

SketchUp Pro is renowned as a premier 3D modeling tool that boasts integrated project management features tailored for architects and designers. It has an intuitive interface that simplifies the creation of detailed, accurate 3D models while providing tools to manage these projects effectively.  

Pros:

• Enables precise and detailed architectural visualization
• Enhances functionality with a wide range of customizable options
• Allows multiple users to view and edit models simultaneously
• Generates detailed reports and presentations directly from models
• Works well with other CAD (Computer-Aided Design) software

Cons:

• Higher upfront cost, making it less accessible for smaller firms
• High-spec hardware needed to run efficiently

2. Archicad

Archicad is a comprehensive architectural BIM (building information modeling) software developed by Graphisoft for handling all aspects of engineering and design processes in an integrated environment. It offers state-of-the-art 3D modeling and visualization tools, allowing architects to construct detailed digital building models.

Pros:

• Supports multidisciplinary teamwork with BIMcloud
• Automates the creation of construction documents 
• Seamlessly integrates with various engineering tools and software 
• Includes built-in features to analyze environmental impact  

Cons:

• Complex features that are difficult to master
• High upfront cost
• Some user issues with performance lag

3. Monograph

As a project management platform developed specifically for architects, Monograph integrates smoothly into the daily workflows of architectural firms. This project management tool helps teams visualize timelines and manage project schedules.

Pros:

• Best fit for the design and execution stages
• Includes financial management features that align with architectural project needs
• Simple and intuitive, suitable for all users
• Enables the creation of tailored reports for in-depth project insights

Cons:

• May be less versatile for non-architectural needs
• May require training for certain specialized features

4. Autodesk Construction Cloud

Autodesk Construction Cloud is a powerhouse when it comes to construction project management. Its focus on BIM makes it incredibly useful for architects and engineers, who can customize this software based on the needs of the project team. They can create projects in real time, reducing the chances of costly errors or delays.

Pros:

• Integrates with other popular software tools
• Facilitates real-time collaboration across dispersed project teams
• Grants stakeholders complete access to current files via strong document control features 
• Allows customization of workflows to suit specific project needs

Cons:

• Can be complex for users not familiar with Autodesk products
• High cost, particularly for small firms or individual contractors
• Steeper learning curve due to advanced features and integration capabilities

5. Procore

Procore is designed with construction management in mind, but it’s also highly beneficial for architects overseeing the construction phase of their projects. It offers robust project management capabilities, from resource management to detailed financial management, ensuring that data is transparent and accessible.

Pros:

• Known for its intuitive design, making it easy for new users to adopt
• Integrates with a wide range of other software tools, increasing its utility
• Scales easily to accommodate large projects and multiple teams
• Includes detailed financial management features to track budgets and expenditures

Cons:

• Pricing not based on users, so may be too expensive for smaller firms
• Some users may find the wide array of features more than they need

6. ArchiSnapper

Deltek’s ArchiSnapper is designed to aid architects and construction professionals in fieldwork and site inspection tasks. This application streamlines creating and managing field reports, safety inspections, and punch lists directly from the job site. Users can easily capture site conditions using photos, notes, and sketches on their mobile devices, which ArchiSnapper converts into professional PDF reports.  

Pros:

• Quickly create and distribute field reports from any location
• Easy to use for all team members, regardless of tech proficiency
• Allows data entry and access even without an internet connection
• Facilitates easy sharing and commenting on reports and drawings

Cons:

• Primarily designed for field reports, lacking broader project management tools
•  Possibly challenging to manage extensive project data on mobile devices

Architecture project management software comparison chart

Track and organize your architectural projects in Wrike

While Wrike is not specifically an architectural platform, it offers versatile tools that can be highly beneficial for architects and construction teams managing various project phases. 

For architects, keeping track of how much time is spent on each phase of a project is important for staying on budget and on schedule. Wrike’s time tracker allows you to monitor the amount of time spent on tasks and projects. This can be especially helpful when you bill clients for hours worked or evaluate the efficiency of different tasks or stages in your construction projects. And that’s not all. With Wrike, you can also:

• Analyze project performance with advanced analytics boards
• Tag tasks across different projects with cross-tagging
• Use workload charts to optimize your team’s resources
• Standardize the intake process for new projects or changes with request forms
• Jump-start your project setup with predesigned templates

When your project needs an all-in-one work management solution, you need Wrike.

How to maximize the use of your architectural project management software

The right software will enhance every aspect of your architectural projects. Let’s go over some strategies that allow architects to fully capitalize on their chosen software.

Integrate with existing tools

Most project management software for architects allows for integrations with other tools, such as CAD software, accounting systems, and communication platforms. These integrations can streamline your workflow, reduce manual data entry, and ensure that all your project data is centralized and up to date.

Customize your workflows

Most project management tools for architects are designed to be flexible. They let you customize dashboards, reports, and workflows to match the specific phases and requirements of your project. This customization makes the software more intuitive for your team and provides maximum support where you need it most.

Use mobile features

With teams often split between office and site, using the mobile features of your software can significantly enhance efficiency. Architects can use these features to access drawings, update project statuses, and communicate changes on the go.

Train your team

To truly maximize the benefits of your project management systems, invest in training your team on how to use them effectively. This includes understanding how to manage projects across different teams, track time, and use reporting tools. A well-trained team can exploit all the features the software offers, leading to better project outcomes.

Regularly review project metrics

Most software provides architects with advanced analytics and reporting features. Review these metrics regularly to assess project health, track project performance, and identify areas for improvement. This proactive approach can help project managers make data-driven decisions that enhance quality.

What architecture project management software is best for your team?

Have you explored some of the options we’ve discussed above? What did you think of them? Do you have a favorite, or are you still on the fence? 

​​If you’re looking for a versatile project management solution that can serve architects as well as other departments within your organization, you might want to consider Wrike. Though not exclusively an architectural software, Gartner has recognized Wrike as a leader in collaborative work management software, and it can be effectively used by architects and construction teams to manage their projects.

Wrike provides an integrated suite of tools covering everything from planning and design to budgeting and scheduling.

We use the Gantt charts a lot in construction, architecture, design, and so on. We can follow through on items better. Some of the work is in parallel. Some work is sequential. When one task gets closed, another automatically generates in Wrike.

Charlie Hawthorne Flaherty, Founder

Ready to build the perfect workspace for your architecture team? Start your free Wrike trial now.

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