Harnessing AI for project management: Features and benefits

3 new AI features for project management

Wrike’s Work Intelligence solution is putting groundbreaking machine learning and AI technology in the hands of project managers and their teams today. 

Our Work Intelligence tool is a self-learning AI and automation engine built for work. By harnessing our cutting-edge data model to recommend adjustments, automate mundane tasks, and predict task outcomes, you can work more quickly, more efficiently, and to the very highest standard. 

These are the features project managers can’t afford to miss. 

1. Generative AI for content creation, editing, and text summaries

Wrike’s new generative AI system takes the effort out of content creation. With these tools, you can complete your admin and communication tasks quickly and in one platform. 

Instead of generating text in one tool (like ChatGPT) and then copying it into your project management software, just put your prompt or your content through Wrike’s AI and send. 

Create great content faster

Wrike’s generative AI speeds up your writing and saves valuable time, whatever task you’re trying to complete. 

For example, imagine you’re managing a product team, and your goal is to create a webinar. This project starts with writing a task description to kick off the work. 

You could painstakingly craft a text with your vision and instructions, drawing from descriptions of past webinars and consulting content you’ve already produced. At the other end of the spectrum, you could quickly type out your initial thoughts and leave your team to fill in the gaps when the task lands on their desks. 

With Wrike, you can open the description field in the webinar task, click the AI (stars) icon, and write a prompt. Using your request and all the project data you track in Wrike, our generative AI can automatically create a full and structured project plan with clear categories for your objectives, agenda, audience, and organizational requirements.

Then, all you have to do is review the text, click “Insert,” and share the task with the team members who are going to take it on. 

Generative AI can save you countless hours in other areas of project management, too. 

• Brainstorm new creative ideas at the beginning of a project.
• Create briefs and plans for new projects, including breaking large tasks into more achievable subtasks.
• Generate agendas for your upcoming meetings with your team or external stakeholders.
• Transform notes into project timelines, milestones, or action items by identifying the key tasks in a plain text document.

And with our AI mobile features, you can access features like this from your smartphone, using voice commands, without opening the Wrike app. This cuts your admin time even more and speeds up delivery, wherever you are.

Edit and adapt your existing work

Wrike’s AI editing feature checks for errors and adjusts the tone of your writing. Whether your goal is to polish your content before you hit send or create a consistent brand voice across your organization, you can transform your content in seconds.  

For example, if you highlight a block of text — like a task description, an update from a meeting, or a lengthy comment — and click on the stars icon, you can tell Wrike’s AI how you want to edit your selection. 

If you click “Shorten,” the AI editor phrases your key points more concisely.

Once you have a snappier version of your text, you can also adjust the tone in a few clicks. You’ll be able to make your writing more or less formal, explain the concept in simple terms, or fix any typos. 

Whether your messages stay internal or you’re concerned with external stakeholder management, these editing features save time, avoid confusion, and help you make sure you’re getting your point across.  

Plus, if your project team works internationally, there’s the “Translate to” option, which makes it easy to share your ideas in another language. Remember, Wrike is available in 11 languages: English, French, German, Italian, Japanese, Portuguese (Brazilian), Russian, Simplified Chinese, Traditional Chinese, Korean, and Spanish. 

We think editing is an area where Wrike’s AI algorithms particularly shine. Over time, based on historical datasets and through machine learning, Wrike gets to know your company’s voice, your preferences, and your individual writing style, so editing becomes an even simpler process. 

Catch up faster with content summaries

Wrike’s AI summary features have been designed to extract the essential information from the longer texts your team produces. 

Imagine you’re a project manager catching up on the assets your team is producing for a website redesign. 

You open up the task to check on their progress, and there’s a long discussion thread between the designer and the approver. Instead of reading the entire comment thread, you can click “Summarize comments,” and Wrike condenses the thread into an overview, an outline of the discussions, and the action points they’ve decided together.

In addition to catching up on discussions you missed, you can use the AI summary feature to turn even the most haphazard notes into a project outline. This feature puts a clear recap at your fingertips, helping you identify and plan for the tasks that need your attention next. 

The team at Kalexius told us how easy it’s been to generate content since they started working in Wrike. 

Previously, the team was wrangling communication across multiple channels. It took a lot of work to maintain visibility over their project progress, and the regular reports they created for their clients had become a time-consuming task. 

Stella Petersen, the Head of Legal Operations, told us, “Our goal is to work quickly without compromising quality … Our projects are typically over 1,000 contracts. When you’re working at that volume and with a specific deadline, you have to make sure that you’re optimizing everything and you’re hyper-efficient.” 

With Wrike, the team has the 360-degree visibility they need, and they spend 50% less time in status meetings. 

2. Risk management tools

Wrike’s risk management software uses AI to help you stay one step ahead. 

Plenty of projects will come up against delays, alignment issues, scope creep, or rising costs. If you receive alerts when it’s starting to happen, you can step in, readjust, and get your team back on the path to achieving their project outcomes.

Our risk prediction will report on your project’s status based on real-time data from your current tasks and historic project performance factors from work you’ve already completed in Wrike. These include: 

• The complexity of the project 
• The start dates, end dates, and duration you set
• The number of completed and overdue tasks
• The number of users assigned and their capacity (how many active or overdue projects that assignee has)
• The latest activity on the tasks 
• The historical patterns from the task owners’ previous projects

When you can view this data clearly in a detailed risk report, it’s far easier to plan, prioritize, and step in with a risk mitigation strategy before your project misses its deadline. 

Many teams working in Wrike set up an automatic project risk report at the beginning or end of the working week. With clear categories for low-, medium-, or high-risk projects, these reports are a simple way to track your initiatives and monitor your chances of project success.

What’s more, Wrike takes risk management a step further. Our AI suggestions can prevent delays, support you with resource allocation, and help you deliver projects on time, every time.  

For example, if your risk report shows a project at medium or high risk, Wrike’s machine learning model will create a tailored list of the factors that contributed to that assessment (including the tasks most at risk of delay). This supports your decision making and helps you proactively address the risk by making it easy to see where your attention is needed most. 

This is another reason why it’s good to manage all your team’s tasks in Wrike. The more detailed and up-to-date the information on your projects is, the more precise the risk prediction will be. 

RPBA, a boutique tax law firm based in Portugal, uses Wrike’s workflows and risk assessment tools to lower the risk of mismanaged projects. 

Faced with legal projects that had grown too complex to manage with spreadsheets and email, RPBA needed a more robust system for storing and processing the information associated with its tasks. 

Ricardo da Palma Borges, the firm’s managing partner, said it was difficult to “remember different deadlines, manage complex projects, and collaborate efficiently.” Then, RPBA started tracking documents, deadlines, and workflows with Wrike.

Put simply, with predictive analytics, a detailed understanding of task dependencies, and assessments based on information from across your workspace, you have all the tools you need to reduce the risks to your project outcomes. 

3. AI suggestions for automation

As well as leveraging AI to support your work today, Wrike can step in with AI suggestions to help your automated workflows evolve. This sets your team up to work even more efficiently on future projects. 

For example, imagine your team has been tasked with creating the content for a new website. In this scenario, all the texts you produce have to go through a multistage approval workflow to ensure they meet the brief and strike the right tone without putting the company in legal hot water. 

As the project progresses, Wrike can help you identify stages that could be cut from the workflow. For example, once your team members hit their stride, the formal kickoff for every new piece of content might become obsolete, and you might be able to remove this step completely to save your time and resources. 

Note: You can set up Wrike’s custom request forms to create and assign projects automatically whenever they’re returned to your team. Find out more about frictionless project kickoff here.

Wrike’s Work Intelligence solution can also identify areas for improvement and optimization at the later stages of your workflow. Based on repetitive actions, our AI will suggest new workflow automation rules to help you accomplish your project management tasks more efficiently.

From suggestions on who to notify when a task changes status, to hints and tips for moving your completed assets to new folders, AI suggestions can streamline your workflow and help your team collaborate more effectively.

At Wrike, we’ve been pioneering AI project management tools for more than a decade. The latest generation of our Work Intelligence solution shows how far we’ve come and how much is possible. 

Get the full potential from your project data, eliminate manual tasks, and stay informed so you can lead your team to do more, better. 

Wrike AI is the copilot every project manager needs.

Work that flows: Key opportunities with project management AI

Now we’ve explained the latest features of Wrike AI, let’s take a closer look at the main advantages you gain when you use AI for project management. 

Complete work faster, in your way

When you combine your work AI tools with your work management platform, you significantly increase the amount of time you save. 

Instead of switching between your team’s Slack feed, the different apps you use, and your progress records, you can generate the content you need in the same platform you’re using to power your work. You can do more with less and win back more time for the tasks that can’t be automated. 

Most importantly, Wrike’s AI is flexible enough to work for you. Our AI suggestions are tailored to your team and the way you work best, and we’ve built our Work Intelligence platform so it slots into the systems you already use.  

Alexey Korotich, our VP of Product at Wrike, has his eye on the latest developments in AI for project management and the ways this field is transforming work management. 

Collaborative work managements tools will become more and more intelligent, but the most successful platforms will easily fit into existing workflows ... beyond automating manual processes, the right tools will be able to understand unique workflows and suggest the right way of organizing work.

Alexey Korotich, VP of Product

From streamlining workflows to creating blueprints and improving communications, find out how Wrike’s team use AI at work: Wrikers on how they use AI to boost productivity and focus on high-value work.

Take admin tasks off everyone’s plates

We’ve spoken in detail about the ways AI can help project managers with prioritization and visualization, but Wrike’s Work Intelligence software also presents opportunities for entire teams and organizations. 

With the right templates and automations in place, you can eliminate the manual element of countless repetitive tasks, from data entry and brief creation to proofing and approvals. Or, as Alexey puts it, “intelligence, analytics, integrations, and the ability to improve workflows” are now crucial factors for decision makers choosing AI tools to support their teams and help them “unlock new levels of productivity.”

Providers will have to up their game to deliver an all-in-one solution that caters to a diverse range of business needs.

Alexey Korotich, VP of Product

Whether you’re a startup, a small business, or an established enterprise brand, Wrike AI offers a one-stop, end-to-end solution that benefits everyone on your team. 

Get 360-degree views to inform your decisions

AI doesn’t make your project management decisions for you; it gives you the greatest visibility, in the most efficient way, so you can make those choices with confidence. 

Alexey identifies the shift that’s already happening. AI is no longer a novelty; it’s a serious, practical tool for countless use cases because of the way it supports decision making. 

Organizations will shift from experimentation to working with artificial intelligence more meaningfully. AI will help companies analyze and connect many data sources, creating more transparency and providing critical insights that ultimately help teams make better decisions.

Alexey Korotich, VP of Product

With a real-time, meaningful overview of your work, you can hone your approach to get the very best from your team. 

Build true collaboration 

When you implement AI in your workflows and communications, you save time and gain clarity. This is the bedrock of successful collaboration. 

With Wrike, your team can discuss their work more efficiently, view the latest versions of their files, make clear suggestions for changes, come to decisions based on accurate data analysis, and notify each other instantly whenever their input is needed. 

Alexey also recognizes the role that every employee plays in a business and how AI makes their contribution more important than ever. He explained that the rising trend of citizen developers “could shape how businesses approach problem solving and process optimization, empowering employees across all levels to contribute their industry knowledge and domain expertise.” 

When you remove the friction from your process, you create a more collaborative environment for everyone. With Wrike’s powerful, intelligent automations, you can identify and fix those stumbling blocks more effectively than ever. 

Work smarter and safer with enterprise-grade security

Every year, more companies adopt artificial intelligence tools in more areas of their work. Naturally, some teams have reservations about the rapid changes they’re seeing as a result.

At Wrike, our vision for AI includes guardrails for data security and the ethics of artificial intelligence, and we continually review our policies in light of the latest developments in the field. 

Our Work Intelligence platform uses an industry-leading data model, proven at scale, with over 500 billion historical data points. The insights on patterns, risks, and opportunities for your team come from decisions that you and others have already made, so you can transform your workflows based on reliable data. 

Beyond the intricacies of the data model, our AI ethics policy is based on four core values: 

• Customer-focused AI: We design our systems with users, their privacy, their control, and their security in mind. 
• Collaborative AI: We promote teamwork, foster unity, and aim to augment human capabilities rather than replace them. 
• Creative AI: We don’t want to follow trends; we want to shape the future of work. Our AI initiatives aim to pursue creative concepts and solutions to the problems our users face. 
• Committed AI: Accountability is fundamental to our work. We maintain meaningful human oversight in our processes, and we’re committed to the responsible and ethical use of AI.

Read more about our security and privacy policies here. 

Wrike: Powerful, meaningful AI for project management 

People used to speculate about how a project managed with the help of AI would look. 

Instead of sitting in progress update meetings, sending endless emails, and laboriously checking how their tasks were corresponding to the planned workflow, project managers would be able to call up this information on the go, extract the most relevant data to create reports, and instantly update their team. 

With Wrike’s Work Intelligence solution, all these tools are already here. 

From the word-perfect content you can create with generative AI, to detailed risk assessments, to tailored suggestions that enhance your workflows and communications, Wrike puts the latest project management AI tools to work for you.

Try Wrike for freeBook a demo